Lebanon: Procurement and Contract Management Officer

1. Manage the work of the Contracts Management Unit to ensure the effective implementation of contracts issued by the Procurement and Logistics Department (PLD), with an aim to achieve probity and proper performance of obligations by both parties;

2. Liaise with concerned staffs in PLD and all other related departments and provide advice and recommendation to ensure that the contract(s) are properly drafted and implemented, including, but not limited to, applying relevant escalation mechanisms under the contract(s) to ensure timely resolution of relevant issues;

3. Support contract implementation by developing a system to track performance against contractual expectations, identify potential risks and issues and develop solutions/risk mitigation criteria in collaboration with other stakeholders;

4. Coordinate any attempts to resolve conflicts/problems within the terms and conditions of the contract that impact contract performance;

5. Coordinate efforts to available legal remedies with other stakeholders;

6. Assist in contract close out by performing contract assessments, identifying, memorializing and handing over the relevant project data, records and documentation to the responsible parties;

7. Develop and implement contract management unit’s work plan, operational plans, Standard Operating Procedures (SOPs), monitoring tools and initiatives relating to contract compliance and management;

8. Support procurement process including providing input to Statement of Works (SOWs), submissions and presentations to Headquarters Advisory Committee on Procurement (ACP) and the Local Committee on Procurement (LCP), development of technical evaluation criteria, assistance in evaluation of vendor’s offers/proposals and guidance during contract formulation, drafting and negotiation;

9. Review Specifications of Goods and Terms of Reference (TOR) for Services for procurement of Goods and Services requested by user departments in UNRWA Lebanon;

10. Develop new tactical approaches to contracts, as well as new methods for their application, based on market research;

11. Contribute to development of standards and criteria for the evaluation of goods, services, supplier capacity, etc.

12. Evaluate the capacities and performance of vendors;

13. Establish approaches for negotiations and conducts or coordinates all phases of negotiations with all concerned parties, including the negotiation of disputes arising from contracts.

14. Support the contract implementation including the development of a quality assurance plan to provide a systematic, structured method to evaluate services and products;

15. Assist in contract close out including identifying, memorializing and disseminating best practices and lessons learned and performing contractor’s/vendor’s assessment from Contract Management Unit (CMU) perspective;

16. Coordinate and manage the Contracts ensuring full enforcement in consultation with the user department, legal unit, finance unit and other stakeholders, as appropriate, and liaison with other Departments as may be necessary, including handling of claims and disputes, demanding specific performance, preparing the claims against warranties, and other contractual remedies;

17. Coordinate and work towards the resolution within the terms and conditions of the contract of conflicts/problems arising in cases of poor performance or non-compliance with contractual obligations;

18. Coordinate relevant audit responses and provide necessary input to the audit focal point of PLD and Finance as asked;

19. Ensure that the CMU maintains complete and accurate electronic and hardcopy records to ensure proper accountability;

20. Develop and ensure the implementation of the CMU’s work program;

21. Define the roles and responsibilities of personnel within the Unit;

22. Establish performance indicators for Unit’s staff;

23. Manage and supervise team-building and career development of Unit’s staff.

If you have the skills and experience required above, and want to make an active and lasting contribution to improving the lives of Palestine refugees, then register on http://jobs.unrwa.org by creating a personal profile and completing the UNRWA Personal History Form; it is the responsibility of the candidates (internal and external) to make sure that their Personal History Form is duly completed with the needed information before they apply as amendments to the Form will not be accepted after the deadline of the vacancy announcement. Only applications received through this website will be considered and the system will not allow applications after the deadline. Please note that UNRWA only accepts degrees from accredited educational institutions. Candidates may also be invited to take a technical exam in order further evaluate their qualifications for the post. Due to a high volume of applications received, only short-listed applicants will be contacted –“سيتم الإتصال فقط بالأشخاص الذين تنطبق عليهم متطلبات الوظيفة”. The United Nations does not charge a fee at any stage of the recruitment process. The United Nations does not concern itself with information on bank accounts. For further information in how to apply for a post, please visit the following link: https://www.youtube.com/watch?v=JreyKoXXKEA&feature=youtu.be

For any queries please send an email to: recruitmentquestions@unrwa.org. Please apply as requested above, do not send your CV To this email address, all cvs sent to this email address will be automatically ignored. يرجى تقديم الطلبات حسب التعليمات اعلاها وعدم ارسال السيرة الذاتية الى هذا البريد الالكتروني, سيتم تجاهل السير الذاتية التي ترسل الى هذا العنوان تلقائيا. or contact the recruitment unit on 009611830403.