Myanmar: Sr. Finance & Administration Manager

Overview:

Sr. Finance and Administration Manager needed for anticipated five-year USAID-funded maternal, newborn, and child health (MNCH) project. oversees day-to-day coordination of financial activities, manages all sub-grants, ensures compliance and reporting of sub-awardees and provides technical assistance to partner finance departments as needed. Sr. Finance and Administration Manager works closely with the Chief of Party, Deputy Chief of Party, and other staff to ensure accurate financial, contractual and administrative reporting of the project. Burmese nationals strongly encouraged to apply.

Responsibilities:

• Oversee all financial planning, budgeting and reporting for project
• Provide guidance to Chief of Party regarding the financial requirements of the project and office operations
• Prepare accurate budgets, track expenses, ensure that required financial controls and cost-performance monitoring mechanisms are in place and adhered to, prevent over or under expenditure of budgets, ensure proper safeguards of funds and ensure compliance with established USG and headquarters’ financial, accounting and administrative procedures
• Review, reconcile and monitor all project accounts, including major program operating accounts and petty cash operations involving cash advances
• Ensure that the financial systems and reports are compatible with standard accounting practices and follow Jhpiego and USAID rules and regulations
• Ensure cost consciousness and efficient spending, and for implementing and maintaining an on-site financial accounting and bookkeeping system required to assure the integrity and effective performance of project financial operations
• Determine updated monthly project accruals and projections to support forecasting accuracy and program completion, as required
• Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel for staff and consultants, financial oversight of local sub-grantees (as needed) and maintenance of office inventory
• Provide guidance and support for contracts development and management
• Provide financial capacity-building for local grantees
• Maintain and administer project financial accounting system
• Prepare the monthly financial report by using adapted finance software (QuickBooks)
• Use various software applications such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, manipulate, and format data and/or reports
• Implement and oversee a detailed financial reporting and reimbursement process in accordance with Jhpiego’s established financial system
• Make in-country budget adjustments and other cost improvement measures, as required
• Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
• Work collaboratively with the project team and headquarters staff to ensure proper project and financial reporting, spending and compliance with project terms and conditions
• Provide financial reports, including pipeline analysis and quarterly project reports
• Ensure that USAID resources are appropriately directed to program priorities and are in line with program work plans
• Contribute to program team in developing work plans and annual budgets for program activities and local office costs
• Manage all sub-grants to local grantees ensuring sub-awardees’ compliance and reporting
• Work closely with auditors during audit of the program
• Serve as a resource person for non-finance staff on USAID, JHU and Jhpiego rules and policy
• Provide financial oversight to finance officers
• Supervise project administrative and logistics staff
• Ensure that proper human resources administration procedures are in place for project staff, including tracking of leave, sick days, absence, and other HR actions
• Ensure compliance by all assigned staff to the JHU and Jhpiego timekeeping requirements, as well as, the staff’s timely approval of timesheets
• Work with Chief of Party to manage and implement the country office security policies and procedures

Required Qualifications:

• BA in business, finance or related field; advanced degree preferred
• 5 years’ experience in administrative and financial management of large international programs in developing countries, some of which have been USAID-funded
• 7 years’ experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects
• Knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants contract management
• Familiarity with USAID policies and administrative procedures
• Expert knowledge in the use of financial software applications (QuickBooks), databases, spreadsheets, and/or word processing. Packages include: Microsoft Outlook, Access, Excel and Word.
• Excellent interpersonal, writing and oral presentation skills
• Fluency in written and spoken English; knowledge of Burmese preferred

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at: 2016-2548 -https://jobs-jhpiego.icims.com/jobs/2548/sr.-finance-%26-administration-manager/job

Applicants must submit a single document for upload to include: cover letter, resume, references, and salary history.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer