Lebanon: Project Manager

Terre des Hommes Italia (TdH IT), isan International NGO member of the International Federation Terre des Hommes and of several Italian NGO coordinating bodies, among them CINI, the Italian Network of International NGOs.

In 2014 Terre des Hommes has provided support and assistance to 1.052.000 children with 80 projects implemented in 20 countries.

We implement relief and mid-term programmes and projects in the fields of education, primary health, protection, PSS and child rights.

Terre des Hommes Italia works in Lebanon since 2006, where it has implemented several educational and psychosocial interventions together with its National partners in the Palestinian refugee camps and in the remote and deprived areas of the country.

Since the beginning of the Syrian crisis, Terre des hommes IT has provided support to the refugee families fleeing their country and looking for a shelter in Lebanon, thanks to the support of various donors (ECHO, UNICEF, UNHCR, Italian Ministry of Foreign Affairs and International Cooperation) and private funds.

At the end of January 2016 TdH IT is due to start a three-years long educational action, cofounded by the Italian Ministry of Foreign Affairs and International Cooperation (MAECI) in the Palestinian Refugee Camps in Southern Lebanon, in partnership with Naba’a – Developmental action without Borders, a Lebanese Organization active in the Palestinian camps and the vulnerable Lebanese areas.

The action will contribute to the improvement of the educational offer in the Palestinian camps of Ain El Hilweh and Rashidyeh, in Southern Lebanon, through the adoption of an inclusive approach. The project foresees the involvement of the family and the community in the educational process, the provision of adequate training to the teachers on inclusive education methodologies and active learning, the selection, the training and integration in schools of support teachers, specifically in the 2nd grade classes, in order to give an appropriate response to the diversified learning needs of the children. This in addition to the provision of tailored teaching support to children in need, both Palestinians and Syrians living in the target camps, identified in collaboration with UNRWA staff; the organization of extracurricular activities in safe spaces where the child is encouraged to have and express freely his/her opinion;

Terms of Reference for the Position

The expatriate Project Manager will be in charge of planning the project activities, supervising their implementation, and reporting while ensuring their qualitative and quantitative compliance with the project document, approved by the donor .

In particular he/she will be in charge of:

1. Managing the relationship with the local partner. This includes: §Drafting, negotiating and signing the MOU with the National partner stating roles tasks and responsibilities of both parties §Ensuring its implementation. §Managing the day to day relationship with the local partner in compliance with the agreed MoU § Providing the Local Partner with the narrative, financial and Experts’ reports before sending them to the donor. § Addressing the Steering Committee (composed by the Patner’s Director & TdH It Country Representative) for any controversial issue could arise during the implementation of the project
2. Defining rules regulating the project’s office (working hours, general behavior, smoking policy etc.) according to TdH IT manual for managing local offices, in strict coordination with the National partner represented in the Project Leading Committee by the Project Coordinator
3. Calling for and leading regular meetings of the Project Leading Committee§ Writing minutes of the meetings and sharing them with the local partner
4. Designing activity plans and supervising implementation of the same This includes: § Designing monthly work plans together with the Project Coordinator and Field Officers § Sharing working plans with TdH It Country Representative and HQs
5. General monitoring of the project's implementation, designing and supervision of the implementation of the project's monitoring system. This includes: § Design the baseline of the project with all the needed monitoring tools and sources of verification as per the Project Logframe. § Ensuring its regular updating and analyzing the findings. § Monitoring the implementation of work plans directly through regular visits to project sites and through the Project Leading Committee’s meetings and staff reports § Providing TdH It Country Representative and HQs with monthly reports § Supporting project staff and partner in activities' implementation and problem solving.
6. Being the responsible for the financial component of the project. This includes working in strict coordination with the Project Finance Officer for: § Budget management § Following TdH It and the Donor’s administrative and financial procedures as per contract signed by TdH with § Following TdH It internal administrative guidelines § Preparing purchase and services contracts following ECHO procedures (procurement of medicines and medical material, procurement and distribution of material) §Checking the cashbook ( TdH accounting software) and sending it on monthly basis to TdH It Administration and Country office § Ensuring bank reconciliation § Managing project bank account § Defining quarterly and monthly plans of expenditures according to the project’s budget and the plan of activities.
7. Maintaining the relationship with the donor. This implies: § Facilitating its field monitoring visits, if requested §Drafting the interim and final reports as requested by the Donor and any further report which could be asked for. § Sharing the reports with the local partner before submitting them § Providing information and documentation to the Donor when requested
8. Coordinating with actors operating in the target areas. This includes: § Supporting the local Partner in its work of Coordination with local authorities § Coordinating with localNGOs and INGOs operating the Project’s area§ Participation into the relevant clusters in the area. § Developing working relationship with UNRWA together with the National Partner
9. Ensuring visibility. This implies: § Ensuring that all projects sites are provided with visibility materials § Ensuring that communities and stakeholders are aware of the subjects funding and/or implementing the project § Providing TdH It Communication Department with regular updates and documentation (written, photographic, video etc..) in order for it to promote the project via its standard channels
10. Security and Coordination. The PM will: § Attend coordination meetings and clusters with INGOs § Attend meetings called for by the Donor § Define security rules for project staff (local and expat) in accordance with the Lebanon Delegation’s security guidelines and with the recommendations provided by the Local partner and cluster security advises.

Qualification requested:

• University Degree – (copy of the Diploma will be required during the selection process)
• Command of the Italian and English language. Knowledge of Arabic is a much appreciated asset. (the candidate will undergo a language test)
• At least three years of experience in managing projects abroad.
• At least one year of experience in Middle East (preferably in Lebanon)
• Perfect knowledge of all the phases of the PCM and procedures of mail donors (EU, UN Agencies)
• Ability to work in partnership with local organizations and under stress.
• Ability to work in team .
• Problem solving skills

ü Good computing skills (including design of simple data base)

Application shall be sent to info@tdhitaly.org(reference Leb 5/2015), by the 31^st of December 2015

Departure for Lebanon is forcasted at the end of January 2016.

Only shortlisted candidates will be contacted

Pls. note that contacts for two references are to be included in the motivation letter.

PLEASE DO NOT APPLY IF YOU ARE NOT IN POSSESS OF THE BASIC REQUIREMENTS FOR THIS POSITION.