Lebanon: Operational Coordinator

MAGNA is looking for an Operations Coordinator. The Coordinator will be responsible for overall project management and for ensuring that project objectives are on track, which will require him/her to work constructively with colleagues across his/her country team

• Position: Operations Coordinator
• Duration: 12 months with possibility of extension dependent on future funding
• Location: Beirut - Lebanon
• Reports to: Operations Manager, Country Manager and Operations Director

POSITION OVERVIEW

MAGNA currently seeks a dynamic, hands-on Operations Coordinator to support multiple projects focused on Health based in Lebanon. The Coordinator will be responsible for overall project management and for ensuring that project objectives are on track, which will require him/her to work constructively with colleagues across his/her country team, within the Middle East Region and with the Country Manager. The Coordinator will provide technical direction to project staff and partners in the areas of health and nutrition, according to the projects' activities, and provide recommendation for improvements in MAGNA's health service delivery. In addition, the Coordinator will, on an on-going basis, assess current health and nutrition needs and assist in program implementation and development to secure funding for new projects from a range of donors. This position requires an individual who is accustomed to the pace of emergency response programming, does not require close supervision or direction, and is flexible and highly responsive.

MAIN RESPONSIBILITIES OF THE POSITION

Program Management

• Strategic direction and overall supervision and successful implementation of the project(s)
• Being responsible for implementation of project activities by coordinating the optimal use of medical, logistical, financial and human resources.
• Ensuring the continuity and coherence of the health structures medical, paramedical and psychosocial activities.
• Acting as a liaison and arbitration point between different parties working in hospitals, health centres and/or mobile clinics.
• Being responsible for human resource management of a multi-cultural and multi-disciplinary team including supervision and coaching of local and international staff, when needed.
• Ensuring correct implementation of the administration including bookkeeping, national staff salary administration and cash flow planning.
• Development of work plans and budget management according to project outputs and results
• Contribution to create, review and update policies and reports such as country policies, annual plans and trimester reports
• Evaluate activity progress and determine necessary actions to course correct
• Provide program reports that are timely and meet institutional and donor requirements.
• Preparing and monitor project proposals, budgets and evaluations.
• Provide regular monthly reports on security and contextual matters.
• Represent MAGNA at Health-sector and Protection and other working groups, coordination meetings, and maintain a positive, continuous and visible presence for MAGNA
• Representing MAGNA on project issues towards local communities, authorities & their counterparts and towards UN agencies and other nongovernmental organizations in the project area while taking into account the goals, objectives and strategy for the mission as a whole.
• Develop and maintain strategic relationships with local partners, local authorities and vendors
• Facilitate donor visits as appropriate
• Work constructively with support team to ensure sound administrative practices with regards to record keeping, compliance with donor regulations, communications, etc.

Technical Direction

• Review the short and long range plans for delivery of project services, and provide guidance to the staff, health facility staff and/or local partners to improve planning, management and delivery.
• Implement health monitoring systems and record keeping methods that support routine country-level, international, interagency, and donor reporting as appropriate.
• Support the team in the analyses of medical data, activity indicators and quality of care.
• Provide a summary of recommended areas of improvement, areas of success, analysis of data databases to report on key indicators. Advise on improved methodologies when applicable.

Program Development

• Assess health and nutrition needs of populations affected by the conflict
• Stay up to date with all regional and country-specific response plans by the U.N., donors active in the health and nutrition sectors, and other key actors
• Provide technical input, writing and budgetary input for new program design. Writing proposals is an essential requirement of this position.
• Interface with key donors (UNICEF, EU, UNHCR, DFID etc) regarding health, nutrition and other related programs
• Share methods, approaches and tools with MAGNA colleagues across the region, and contribute toward MAGNA's regional response strategy by ensuring programmatic coherence, innovation and responsiveness

Qualifications & requirements

• Assess health and nutrition needs of populations affected by the conflict
• Significant professional experience in a project management capacity, international and/or healthcare/medical management preferred
• This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment
• Significant professional experience in a low-resource or emergency setting
• Extensive experience (professional or travel) outside of your home country, experience in remote/low-resource settings is an asset
• Proven (people) management and communication skills leading a multidisciplinary team Demonstrable experience in supervising, managing, coaching and training others
• Strong organization skills
• Proven ability in being responsible for delegated security management
• Proven affinity with humanitarian and medical issues in complex crisis situations
• Excellent negotiation and diplomacy skills
• Excellent problem solving skills
• Willingness to work in unstable environments
• Ability to represent MAGNA with national and international counterparts.
• Deep understanding of humanitarian principles
• Excellent people and communication skills
• Solid command of English (strong English writing skills required) and Arabic is assets
• Leadership skills
• Background and contacts with U.N. agencies and other international emergency response and development actors Excellent time management skills and resourcefulness with strong attention to detail

Interested applicants can send only their CV including education, qualifications, contact number and relevant documents: by email, to address ocb@magna.org. The email subject line MUST include in the title of email the following to be considered: “Op Coordinator Lebanon”. E-mails without job title will not be reviewed. We thank all applicants for their interest but only short listed candidates will be contacted. Please ensure that you provide appropriate contact information (e-mail, mobile, etc.) and at least two professional references. The closing date for submission is CET (18.00hr) 15th April 2017.