Lebanon: Procurement Officer

• Work with ADPs, areas, programs, projects and other departments to ensure clear specification of requirements.

• Insure specifications in item catalogue are maintained and accurate

• Receive purchase request from internal customers

• Review purchase requisitions for completeness and accuracy and identify sources of supply if needed.

• Identify suppliers to fill requisitions in accordance with approved supplier management policies

• Issue tenders and provide analysis of tenders to include technical recommendations for Procurement Committee

• Generate Purchase Order from selected and approved suppliers

• Use processes that ensure that contractual terms and conditions are met during order request and processing for the purchase of materials and services

• Maintain good level of public relations with outside suppliers as well as strong partnership with internal users

• Advise and seek approval of internal customers of modifications from original requests.

• Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.

• Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.

• Coordinate and facilitate the timely fulfillment of the PO with ADPs, requesting departments, suppliers, and Logistics function ( if needed) to ensure appropriate receiving and order fulfillment

• Identify alternative supply sources for materials / services not under contract

• Work with Logistics to ensure safe delivery and receipt of ordered materials

• Resolve conflicts with deliveries and suppliers

• Conduct market assessments for specific categories of spend

• Pre-qualification and vetting of suppliers for defined categories of spend

• Quality reviews to insure technical compliance by suppliers

• Manage day-to-day supplier relationship and performance for assigned commodities

• Track and analyze procurement performance and savings against established target levels (KPI’s and PO Savings tracking tool

• Support SCM performance monthly to Hub Leader and NO Leadership

• Ensure the submission on all suppliers for Block Party Screening to Hub Analyst

• Support continuous improvement in Procurement through monitoring of Procurement Progress Reports and Procurement monthly tracking reports

• Maintain and update critical NO procurement data (item master, supplier master

• KNOWLEDGE, SKILLS AND ABILITIES

• University degree in Business Administration, Social Science, Procurement or similar degree

• Professional Qualification preferred, partly CIPS qualified preferred

• At least 3-5 years’ experience in purchasing

• Knowledge of the 7-Step Sourcing Process

• Negotiation experience

• Contract Management experience

• Basic knowledge of local legal positions for contracts

• Ability to analyse and report on Supply Chain Management and financial metrics

• Understanding and ability to perform of market analysis, supplier evaluation, total cost of ownership analysis, category strategy development & implementation

• Good communication skills

• Technical skills in computing and using standard software (Excel, Word, PowerPoint, Access and Internet)

• Proven problem analysis and decision making skills

• Ability to work in a team

• Good skills in English and regional used language(s)

• Good Supply Chain Management expertise

Interested candidates to submit their application through the following website:

https://careers.wvi.org/jobs/lebanon/supply-chain/procurement-officer/10417