Lebanon: Programme Manager (Family Assistance)

Position Title : Programme Manager (Family Assistance)

Duty Station : Beirut, Lebanon

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 12 April 2016

Established in 1951, IOM is the leading governmental organization in the field of migration and works closely with governmental, intergovernmental and governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Cabo Verde, Czech

Republic, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Israel, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Suriname, El Salvador, Leste, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa

Context:

Under the programmatic supervision of the Family Assistance Program (FAP) Project Coordinator and the administrative supervision of the Chief of Mission, the successful candidate will be based in Beirut and will be accountable and responsible for supporting the day to day management of the FAP and its staff. This includes responsibility for assisting with the management of the out and live of the FAP, ongoing operational management, financial oversight, as well as security, and client service management.

Core Functions / Responsibilities:

1. Monitor adherence to conditions in the project proposal signed between IOM and the German government and bring problems or issues to the attention of the supervisor.

2. Maintain positive working relationships with local authorities, staff members within the FAP

and with external counterparts involved with the processing of this caseload.

1. Apply security directives and guidelines, and maintain close coordination with IOM SSU

country representative and UNDSS as appropriate.

1. Monitor the implementation of operations and coordinate with the FAP Team Leaders in order

to increase efficiency and effectiveness.

1. Assist with the day to day running of the FAP and of the FAP up, which will include supervising applicable refurbishment, providing logistical/administrative support, preparing appropriate paperwork and templates for the project team, recommending the procurement of appropriate IT equipment, ensuring IT configuration, and other requests relating to the establishment of the FAP.

2. Monitor budgets and expenditures in consultation with the Project Coordinator and FAP Management Team in HQs.

3. Draft portions of required reports based on established templates and guidelines.

4. Provide information and assist with arrangements required for the recruitment of project staff in close coordination with the Project Coordinator. Assist in the performance evaluation of processing staff.

5. Provide excellent migrant service to applicants at all times, in full compliance with the Service

Standards.

1. Maintain a professional appearance and migrant-friendly demeanour at all times.

2. Maintain and ensure confidentiality of all FAP-related matters, in accordance with guidelines and instructions.

3. Monitor the integrity of records containing individual data, and bring to the attention of the supervisor suspected fraud or malfeasance.

4. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Masters degree in Business Management, Client Services, Social Science or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Demonstrated ability to maintain accuracy & confidentiality in performing responsibilities;

• Demonstrated proficiency with Microsoft Office applications, including Excel, PowerPoint. Good knowledge of information technology and proficiency in Microsoft Office applications especially Excel, Word, PowerPoint and Publisher;

• Previous work experience in international organizations and service industry companies would be an advantage;

• Strong interpersonal & intercultural skills with an attention to detail.

Languages

Fluency in English and Arabic is required. Working knowledge of German is an advantage.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms

• Client Orientation – works effectively well with client and stakeholders

• Continuous Learning – promotes continuous learning for self and others

• Communication – listens and communicates clearly, adapting delivery to the audience

• Creativity and Initiative – actively seeks new ways of improving programmes or services

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others.

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Interested candidates are invited to submit their applications via PRISM, IOM Recruitment system, by 12 April 2016 at the latest, referring to this advertisement.

For further information, please refer to:

iom-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM recruitment system.

Posting period:

From 30.03.2016 to 12.04.2016

Requisition: VN 2016/75 (P) - Programme Manager (Family Assistance) (P2) - Beirut, Lebanon

(54776543) Released

Posting: Posting NC54776548 (54776548) Released