Myanmar: Programme Assistant (Field Support, SC-5) Yangon

World Food Programme Myanmar – Vacancy Announcement

Contract type : Service Contract (SC-5)

Post title : Programme Assistant (Field Support)

Number of Posts : One

Duty Stations : Yangon

Report To : Deputy Head of Programme

Required Period of Service : One year (Extendable)

Deadline for application : 4 May 2016

Qualified women are especially encouraged to apply

Duties and Responsibilities:

Under the overall supervision by the Deputy Head of Programme Unit in WFP Myanmar Country Office, the Programme Assistant will be responsible for, and not limited to, the following duties:

· Perform standardized processes and activities within the Project Management and field support area of work supporting alignment with wider programme policies and guidelines.

· Provide project management and/or general office support following established targets and WFP policies and procedures

· Create and release service outline agreements in WINGS for the signed FLAs with cooperating partners; (including food distribution agreement and cash distribution agreement)

· Create purchase order for distribution agreements with cooperating partners (including food distribution agreement and cash distribution agreement)

· Timely recognition of expenses in WINGS for cooperating partners’ monthly distribution claims and process cooperating partners’ payment requests endorsed by sub-offices in accordance with commodities distribution records (food and cash);

· Track records of Cooperating Partner (CP) advance, claims and payment against FLA commitment and follow up with finance and sub-offices for reconciliation;

· Analyze terms and conditions agreed in the signed FLA, and take corrective measures for any observed discrepancies between agreed rates and invoice rates, tonnage and amounts;

· Maintain the vendor information for cooperating partners’ origination and banking details;

· Prepare manual purchase request (PR) & Wings PR/SES/GRN for purchase of program related nonfood item dealing with CO Programme Unit and sub-offices;

· Printing, issuance and maintain records of WFP ration cards;

· Work and exchange information with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities. .

· Within specific area of responsibility, compile data and support analysis and preparation of reports (eg. food needs, resource utilization, implementation status, performance) in order to support operational decision-making.

· Perform other related duties as required;

Qualification

Education:

Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Desired Experience for Entry into the Role

Preferable to have at least four years of progressively responsible support or humanitarian work experience.

· Has facilitated communication with technical teams (i.e. nutrition, VAM, etc.).

· Has contributed to implementation of programmes.

· Has observed or assisted with policy discussions.

Knowledge:

Knowledge of humanitarian assistance and development practice. Training and/or experience utilising computers, including word processing, spreadsheet and other standard WFP software packages and systems.

Language:

Fluency in both oral and written English and Myanmar. Ability to speak in local language will be an added advantage.

Please send applications to: Human Resources Unit

Programme Assistant (Field Support) SC-5 (Yangon)

United Nations World Food Programme

No. 5, Kanbawza Street, Shwe Taung Kyar 2 Ward

Bahan Township

Yangon, Myanmar

Email to: wfpmyanmar.vacancy@wfp.org

(This post is opened for Myanmar Nationals Only)

Note:Applications are invited from Interested Myanmar nationals. Interested candidates should submit their application with updated UN P-11 Form, relevant educational certificates showing highest level of educational attainment and the names and contact information of three references.Please mention in the applications if there is, blood/marriage relationships with the existing WFP employees. Applications received after the closing date will not be considered. Only short-listed candidates will be notified. Please do not send original documents as they will not be returned.