Lebanon: Finance and Administrative Manager, Lebanon and Syria

Main Functions and Responsibilities:

Specific responsibilities:

The Finance and Administrative Manager will be responsible to coordinate the administrative department and in particular for the following duties:

GENERAL ADMINISTRATION

• Track and manage deliverables and timelines related to grants, contracts, vendors, and partners;
• Monitor grant administration to ensure compliance with reporting and expenditure requirements;
• Supervise compliance of administrative documents and their proper filing;
• Ensure the smooth flow of administrative information and data to the HQ;
• Supervise flow of administrative information from project partners and the compliance with MoU;

BUDGET AND PLANNING

• Collaborate with the Country Representative and Project Managers to develop budgets;
• Collaborate with the Project Managers to monitor actual and forecasted expenses against budget to avoid under and overspending on the projects;
• Monitor financial flows of the projects;
• Coordinate the preparation of core budget of GVC in Lebanon;

PROCUREMENT

• Supervise and approve GVC procurement procedures according to GVC internal rules and donor rules;
• Supervise compliance and proper filing of procurement procedures;
• Supervise the update procurement tables;

PROCEDURE

• Design and implement administrative routines, procedures, and systems to increase efficiencies;
• Ensure compliance with and develop procedures to implement organizational policies;

AUDIT PROCESS

• Supervise financial audit performed on the projects;
• Supervise yearly financial audit on general accounting for local authorities;
• Prepare information and be directly responsible for any assessment performed by donor on GVC procedure;
• Prepare information and be directly responsible for any audit performed GVC rules and procedure;

OPERATIONAL

• Ensure functionality of office systems, equipment, and supplies, accessing external technical support vendors when needed;
• Supervise administrative and finance local personnel to complete routine tasks and provide for their capacity building;
• Supervise regular inventory;

FINANCIAL REPORTING - SUPERVISION

• Supervise and approve financial reports prepared by local relevant staff, in coordination with HQ;
• Supervise and approve annual financial report;

ACCOUNTING

• Supervise and approve regular accounting, including monthly reconciliations, monthly and yearly closing of accounts, monthly journal entries;

HUMAN RESOURCES

• Support Country Representative to monitor staff compliance with existing personnel policies and recommend revisions as appropriate.
• Participate in analyzing staffing needs & costs, compensation & benefits, and performance review practices;
• Supervise compliance with all GVC employment regulations relating to payroll, health insurance, work insurance, and employee benefits;
• Support Country Representative to monitor and revise where necessary salary scale;

Required qualifications and experience

Education:

Bachelor’s degree or higher in Accounting, Business, Management, Finance, or in another field if combined with deep relevant experience

Experience:

· A minimum of 3 years of progressive experience in finance, administration, budget, business administration or related field is required.

· Experience in budget preparation, budget monitoring and analysis are required. Experience in project or program management of development or humanitarian projects is also required

· A minimum of 1 year of work in developing countries is required

· Knowledge of administrative and financial procedures of EU, UN and Italian Ministry of Foreign Affairs is an asset

· Excellent verbal and written communication, interpersonal and team skills

· Capacity to work under stress

· A good problem-solver with demonstrated resourcefulness in setting priorities and creating efficiencies

· Ability to take initiative, integrity, credibility and a desire to increase responsibilities and develop leadership skills

· Excellent computer skills including full working knowledge MS Office, and Internet.

Language Requirements:

· Fluency in English both written and verbal; knowledge of Italian and Arabic are considered to be assets

Application deadline: 20^th of September 2016

Application procedure: send CV tojob.openings@gvc-italia.org, reference L3; only pre-selected candidates will be contacted**