Country: Myanmar
Closing date: 06 Mar 2017
Role & Responsibilities
The Project Support Manager is key to the efficient and effective running of the country programme. This varied and challenging role involves coordinating and managing the base support functions including general administration, base management, finance, human resources, logistics and security. With line management responsibility for staff involved in support roles the Project Support Manager also represents Medair at relevant meetings with contractors, local authorities, NGOs and other stakeholders.
Project Overview
Myanmar has experienced more than six decades of internal conflict and violence, with over half-a-million people forced from their homes and communities in Myanmar. As a result, many families live in terrible temporary conditions. On top of this, the country is one of the most disaster-affected countries in the world. Over the past 10 years the people of Myanmar have endured three powerful cyclones, two earthquakes, heavy flooding, and deadly landslides. Families living in rural, isolated areas often feel the impact of these disasters the most. For many, their land has been damaged or destroyed which has devastated local livelihoods, while thousands of families have been forced from their homes. As a new start-up country program, Medair’s first project will include the construction and rehabilitation of communal shelters in IDP Camps in Sittwe, Central Rakhine State.
Medair
Medair is a humanitarian organisation inspired and motivated by Christian faith to relieve human suffering in some of the world’s most remote and devastated places. We bring relief and recovery to people in crisis, regardless of race, creed or nationality. As signatories of the Red Cross Code of Conduct, we believe that aid should be given to everyone who is in need, regardless of political, social or religious viewpoint. We save lives in emergencies and then stay to help people recover from crisis with dignity—working side by side with communities to leave a lasting impact. We provide a range of emergency relief and recovery services: health care and nutrition; safe water, sanitation, and hygiene; shelter and infrastructure. Internationally recruited field and headquarters staff lead the organisation, supported by nationally recruited staff to implement programmes locally.
Workplace
Field based position in Sittwe, Central Rakhine State, Myanmar. Take a look at Medair’s work inMyanmar.
Starting Date
As soon as possible
Initial Contract Details
Full time, 12 months
Key Activity Areas
Project Support Management
Ensure the smooth running of the Rakhine State base in Sittwe including set-up, staff supervision, security, maintenance and liaison with landlords, contractors and suppliers.
Supervise all financial activities to ensure all cash management needs, reporting deadlines and internal and external audit requirements are met.
Ensure all internal financial controls are in place and that Medair and donor guidelines are followed.
Oversee all human resource activities, supporting line managers as required in areas such as recruitment, induction, training, appraisals, disciplinary action, etc.
Ensure all national and international legal requirements relating to employment are adhered to, including contracts, statutory deductions, record keeping, etc.
Provide logistical support to programme staff and field bases, including managing the supply chain, vehicles, assets, IT and communication equipment and the training of logistics staff.
Ensure accurate and efficient procedures are maintained in logistics, particularly in the areas of procurement, storage and transportation.
Security Management
Attend all relevant external coordination and security meetings and feedback information, as applicable, to the appropriate managers and staff.
Ensure security procedures are in place, guidelines are kept up-to-date and staff receive relevant security information. This includes reviewing security arrangements on a regular basis, maintaining communication, providing briefings and ensuring the availability of emergency equipment.
Administration
Submit accurate and timely internal reports as required by field management and HQ and contribute on request to external reports.
Staff Management
Manage and oversee the assigned project support staff including recruitment, day-to-day management, development and training, appraisal, etc.
Communication
Develop and maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of support related activities and requirements.
Field - Team Spiritual Life
Reflect the vision and values of Medair with team members, local staff, beneficiaries, and external contacts.
Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
Live, work and pray together in our Christian faith-based team settings.
Instigate and contribute to prayer times within internationally recruited staff and HQ teams.
Encouraged to join and contribute to Medair’s international programmes and HQ prayer network.
This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organisational needs.
Qualifications
University degree in relevant subject or equivalent professional / technical qualification.
Professional qualification in business administration / accounting / human resources / logistics.
Languages
Strong working knowledge of English (spoken and written).
Experience / Competencies
Post-qualification management experience in a relevant profession.
Experience working in a cross-cultural setting, preferable in a support role.
Supervisory management experience, preferably in the NGO sector.
Able to develop and maintain effective relationships with internal and external stakeholders.
Problem solving ability. Accountable decision maker.
Good numerical and report writing skills.
Able to oversee multiple tasks, prioritising and delegating as required.
Capacity to work under pressure and manage personal stress levels.
Able to cope with basic living conditions in the field and during field trips.
Good inter-personal and conflict resolution skills.
Team-player but also able to work independently.
Compassionate, self-motivated, enthusiastic, energetic, autonomous.
Profiles sought for Internationally Recruited Staff (IRS) roles in the field
Relief experience
Professionals with 12 months or more relevant relief or development experience (Experienced Relief Workers).
Professionals with less than 12 months relevant relief or development experience (New Relief Workers).
Professional
Experienced professionals in a relevant Medair sector of expertise.
Overseas intercultural experience.
Values
Fully committed to the Medair values; to reflect the vision and values of Medair with team members, local staff, and external contacts.
Personal qualities
Able to live and work in a multicultural team under difficult conditions.
Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, honesty, and physically fit.
Availability
Single or married (with no children under 18). If married, your spouse must also apply.
Final selection
All potential candidates for field positions must successfully complete the Medair Relief & Recovery Orientation Course (ROC). Information, dates and related costs can be found via this link.
Benefits Package provided to all Internationally Recruited Staff (IRS)
Comprehensive briefing at our Swiss Headquarters, as well as an in-country briefing.
Security training for those going to insecure environments.
Accommodation, food, and transportation in-country.
Return flights to and from the country programme (one return flight for every year of service).
Rest and recuperation (R&R) leave (including travel, accommodation, and food).
Annual leave.
Comprehensive medical and emergency rescue insurance, with up to 60 days post-assignment coverage, including debriefing.
Disability insurance.
Specific benefits for Experienced Relief Workers (IRS)
(Applicants with 12 months or more relevant relief or development experience)
A salary based upon the grade of the position and experience of the position-holder, starting from USD 1,700 per month.
Contribution matching programme for retirement savings.
Additional contract benefit allowance for those who commit to longer contracts.
Highly subsidised contribution to Medair ROC travel and accommodation costs.
Specific benefits for New Relief Workers (IRS)
(Applicants with less than 12 months relevant relief or development experience)
USD 300 per month.
As soon as 12 months relief work or its equivalent has been completed, a salary based upon the grade of the position, starting from USD 1,700 per month, and other experienced relief worker benefits.
Working Conditions
This is a field-based position and working and living conditions may be very different to that previously experienced.
How to apply:
*Application Process*
Before you apply, please ensure you are fully aware of the:
Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).
Then to apply, go to http://relief.medair.org/en/jobs/positions/project-support- . . . then:
apply for this vacancy (or another position that matches your profile), or
apply for a Medair ROC (where we can try and match your competencies to our vacancy needs).
Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.
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