Country: Myanmar
Closing date: 26 Jan 2016
World Food Programme Myanmar – Vacancy Announcement
Contract type : Fixed Term Contract GS-4
Post title : Business Support Assistant (Admin)
Number of Post : One
Duty Station : Sittwe
Report To :Head of Sub-Office
Required Period of Service : One year
Deadline for application : 26 January 2016
Qualified women are especially encouraged to apply
Duties and Responsibilities:
Under the direct supervision of Head of Sub-Office, Business Support Assistant will be responsible for the following duties:
• Extract and input data from various sources in administrative, human resource, procurement and other WFP corporate systems;
• Maintain a selected number of administrative control records, such as for commitments and expenditures, travel, insurance, procurement and other;
• Initiate and process administrative actions such as those found in human resources, travel, procurement, disbursement;
• Respond to human resources queries from staff in the unit and elsewhere in the Programme;
• Review supporting documentation for processing various actions; answer a variety of enquires and supply readily available information from office files, databases, liaising with other offices as appropriate;
• Verify benefit and other human resources related claims for accuracy and conformance with personnel rules and regulations;
• Check and maintain attendance registers, leave reports and other forms and reports;
• Check and maintain personnel files for all staff at location, ensuring all documentation is complete; maintain and update confidential personnel information and documents, and ensure relevant documents are kept in their respective files;
• Make computations, calculations and estimates and prepare reports or assist in the preparation of periodic reports including forms, tables, charts and other;
• Draft correspondence relating to the area of responsibility;
• Arrange meetings such as workshops and seminars;
• Make travel arrangements in line with administrative rules and procedures;
• Set up, classify and maintain files;
• Perform any other appropriate duties as requested by the supervisor;
Qualification
Education:
Completion of secondary school education. A University degree holder with experience in related field will be advantaged.
Experience:
Four or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge:
Proficient in the use of office equipment and computer software packages, such as Microsoft Word. Knowledge of work routines and methods in order to complete processes under minimal supervision. Uses tact and courtesy to give and receive information to a wide range of individuals. Ability to identify data discrepancies and rectify problems requiring attention. Ability to offer guidance or basic on-the-job training to more junior staff.
Language:
Fluency in both oral and written English and Myanmar. The ability to communicate in local ethnic language will be an added advantage.
How to apply:
Please send applications to: Human Resources Unit
Business Support Assistant (Admin) GS-4, Sittwe
United Nations World Food Programme
No. 5 Kanbawza Street, Shwe Taung Kyar (2) Ward
Bahan Township, Yangon, Myanmar
P.O. Box 650
Email: wfpmyanmar.vacancy@wfp.org
(This is A Local position: only Myanmar Nationals are eligible to apply)
Note: Applications are invited from interested Myanmar nationals Interested candidates should submit their application with updated UN P-11 Form, relevant educational certificates showing highest level of educational attainment and the names and contact information of three references. Please mention in the applications if there is, blood/marriage relationships with the existing WFP employees. Applications received after the closing date will not be considered. Only short-listed candidates will be notified. Please do not send original documents as they will not be return