Myanmar: DRR Proposal Development Consultancy

Terms of Reference

Proposal development consultancy (Disaster Risk Reduction)

International consultant or consultancy team (international or mixture of international and national)

Duty Station:Yangon, Myanmar

Period:MidOctober 2015 – January 2016

Duration: Up to 26 days

Deadline for applications:14October2015

Background

The Myanmar Consortium for Community Resilience (MCCR) is an implementing partner in DIPECHO IX Action Plan for South East Asia, and has as its principle objective: “To increase the resilience of coastal and urban communities by institutionalizing an inclusive DRR approach”. The Consortium is made up of six partner agencies, including 5 INGOs (ACF, Oxfam, Plan, HelpAge, and ActionAid) and one UN Agency (UN Habitat), as well as two local NGOs (YWCA, ASA), one national NGO (SPPRG) and three national technical partners (MES, MGS, MEC).ActionAid is the lead agency and hosts the Consortium Secretariat.

The DIPECHO IX project, titled “Safer Coastal and Urban Communities through Inclusive Disaster Risk Reduction in Myanmar” is funded by the European Commission (ECHO) and supports the following activities:

· Inclusive Community Based Disaster Risk Reduction in 94 communities in Ayeyarwaddy Region and Rakhine State

· Strengthening institutional mechanisms for disaster management

· City level Earthquake Risk Assessment, seismic hazard assessment and earthquake preparedness communications

· Small-scale mitigation/retrofitting

· Information, education, communication

· Strengthen DRR Working Group, Institutional linkages and advocacy work

The implementation of the current DIPECHO IX project under MCCR will conclude on 31^st December 2015[1].The Humanitarian Implementation Plan (HIP) for the next round of DRR funding under ECHO will be published in early November 2015. The HIP will outline ECHO’s funding priorities, thematic and geographical areas of focus, and the specific details of the funding application process.

Purpose of the assignment

The overall purpose of the assignment is to develop a full consortium proposal (complete with logframe, detailed budget, work plan, risk analysis and contingency plan, plus other relevant annexes) for round of ECHO DRR funding

Specific tasks

The consultant will be expected to undertake the following tasks:

1. Concept note

The consultant will develop a consolidated concept note based on preliminary inputs provided by the Consortium Members.

2. Stakeholder mapping

The consultant will support the Consortium Manager in consolidating information from consultations with external stakeholders held during August-September, and will join the Consortium Manager in additional consultations as necessary.

3. Programme Framework

The consultant will develop a topline Programme Framework based on 1) preliminary inputs provided by the Consortium Members and 2) outputs of a Programme Framework Workshop which the consultant will also plan and facilitate (to be held in early November 2015). The resulting Programme Framework will outline gaps in data and make needs assessment and data collection recommendations for the Consortium.

4. Needs Assessment

The consultant will review and revise as necessary existing guidance for undertaking field level needs assessments. He/she may also support Consortium Members to undertake needs assessments and will compile and analyse all needs assessment data and other evidence provided by Consortium Members to support and inform the proposal development process

5. Proposal Development Workshop

The consultant will facilitate a participatory 2 day Proposal Development Workshop in mid-late November 2015 and prepare a workshop report.

6. Proposal Components

With the full participation and cooperation of Consortium Members, the consultant will develop the following components of the proposal:

• full logframe and accompanying activities and indicators
• budget
• risk analysis
• contingency plan
• other annexes as relevant, tbc

7. Proposal Writing

The consultant will write the full proposal as per the ECHO Single Form and will incorporate feedback from Consortium Members into a revised draft for submission to ECHO. The first draft will be Subsequent to ECHO feedback, the consultant will consult with Consortium Members as necessary and prepare a further revised draft addressing all queries.

Expected Outputs

• Concept note
• Stakeholder mapping
• Needs assessment guidelines/formats
• Programme Framework Workshop agenda and Programme Framework document
• Proposal Development Workshop agenda and workshop report
• Detailed consortium logframe (including indicators and activities), budget, risk analysis, contingency plan (and other annexes as relevant)
• Draft and final proposals

Methodology

• The consultant will work closely with the Consortium Manager and Consortium Members to develop the full proposal. ActionAid Myanmar in consultation with Consortium Members will facilitate the organisation of the meetings/workshops as necessary
• The consultant will facilitate the Programme Framework Workshop (early November 2015) and Proposal Development Workshop (mid-late November 2015) and undertake additional meetings/consultations as necessary to seek further inputs for the proposal development process
• The consultant will prepare a schedule for the submission of the first drafts of various proposal components and the full proposal to ActionAid Myanmar and Consortium Members, deadlines for feedback from ActionAid Myanmar and Consortium Members, and deadlines for revision

Timeframe

The suggested timeframe for the assignment is up to 26 working days[2] between mid-October 2015 and January 2016:

• 2days in October 2015 for developing the consolidated concept note and reviewing needs assessment tools/guidelines
• 12days in November 2015 to develop the Programme Framework and support needs assessment work
• 10 days in December 2015 for the development of a full proposal, including planning and facilitation of the 2 day Proposal Development Workshop. The estimated allocation of times for the deliverables should be outlined by the Consultant in their methodology.
• [As required] 2 days in January 2016 to incorporate ECHO feedback into a revised proposal for submission**Management**

ActionAid Myanmar, as the consortium lead, in consultation with Consortium Members, will manage the consultant.

Desired skills, qualifications, and experience

This consultancy is open to individuals (international consultants) or consultancy teams (international or mixture of international and national) that can demonstrate their experience in relation to the following:

• Proven track record of securing large and strategic institutional grants
• Knowledge of working with and facilitating consortia
• Experience in DRR/CCA/resilience programming, particularly in urban contexts(including school and hospital preparedness)
• In-depth knowledge and experience of ECHO/DIPECHO funding mechanisms and related compliance issues
• Excellent communication, writing, and editing skills
• Ability to work across agencies and with non-native English speakers
• Familiarity with history, dynamics, institutional and working environment in Myanmar, particularly in relation to DRR/CCA/resilience
• Familiar with transparency and accountability processes and their values
• Ability to work independently and within a team
• Relevant university degree or higher education in development or social sciences

Criteria for selection of best offer

Applications will be assessed against the following criteria:

1. Relevant education, skills and experience – 70%
2. Financial proposal – 30%

Assessment of education, skills and experience will be scored as follows:

• Relevant education (10 points)
• Relevant experience of developing institutional funding proposals, securing funding and familiarity with ECHO/DIPECHO (30 points)
• Knowledge and experience of DRR/CCA/resilience, particularly in urban contexts (25 points)
• Familiarity with the Myanmar context (25 points)
• Experience of working with consortia (10 points) Note: Only candidates who achieve a score of 70 or higher in the assessment of education, skills and experience will be considered for the financial proposal.

To apply

Interested persons should submit the following to the address #No(1), Win Ga Bar Avenue, Shwe Gone Daing, Bahan Township, Yangon, Myanmar or email to: hr.myamar@actionaid.org and copy to job.actionaid509@gmail.com .

• An up-to-date CV
• Cover letter (2 pages maximum, in English, detailing suitability against each of the above-mentioned criteria)
• Proposed methodology (2 pages maximum, in English, including time allocation)
• Indication of daily consultancy fees in EURplus separate costing for any other expected expenses

ActionAid Myanmar provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, religion, sex, national origin, age, disability status, political affiliation, marital status, or sexual orientation.

Note: ActionAid reserves the right to close this consultancy vacancy early should a suitable candidate be found before the stated application deadline.

Deadline for applications:14 October 2015