Country: Lebanon
Closing date: 27 Mar 2016
PURPOSE OF POSITION
To ensure smooth and quality of the WV Lebanon commodities and cash based programs in Cash-sector in alliance with required standards and project requirement in order to provide best possible beneficiary services.
MAJOR RESPONSIBILITIES
Commodities/Cash Based projects planning (Bekaa& South)
Organize and lead the assessment team in conducting need assessment for potential food assistance projects using cash transfer approach.
Develop information and communication material and messages related to assistance program and community awareness.
Design, produce and disseminate awareness information and material on project in close coordination with communication focal person.
Raise Procurement orders and follow up on invoice submission.
Cash/Commodities Programs implementation (Bekaa& South)
Maintain the list of community groups and ensure regular meetings are conducted with these parties and local communities’ groups/committees, as required, shall be organized so as to ratify beneficiary’s targets and brief stakeholders on the implementation progress.
Ensure project stakeholders mapping is conducted and close coordination is maintained by WV with key stakeholders, including municipalities, formal & informal community groups and other groups.
Ensure all necessary measures are taken to reach the intended beneficiaries within the timelines specified in the plan of operations.
Take all necessary measures to preserve the resources handed over by donors to WV, prevent their deterioration and mitigate any loss.
Ensure only authorized personal, whom names are provided to donors certify and shall receive the cards, vouchers or commodities.
Develop and report to management on challenges identified during project implementation and advice on suitable course of action.
Ensure proper documentation and record keeping is maintained within the department for all cash based related project interventions.
Inform management of any fraud or attempted fraud in connection with the implementation of operations.
Work through the sensitization of beneficiaries on the use of e-cards or cash assistance, retailers’
Ensure beneficiaries are fully trained on the usage of the transfer modality and means of transfers are used effectively and efficiently by the end user, i.e. beneficiaries.
Ensure quality of the field operations e.g. adhere to the humanitarian and Sphere core standards.
Ensure all WV warehouses are properly and fully equipped with international warehouse standards and warehouse operations are conducted as per defined policies and standards (while required)
Vouchers/Electronic Cards management and handling (Bekaa&South)
Responsible for receipt, safe keeping, dispatch, handling and management of the project resources (cash cards, vouchers) provided by donors for disbursement to beneficiaries.
Maintain proper accounts of the resources received from donors, distributed and returned, in accordance with accounting procedures.
Submit request to donor for issuance of cards based on the monthly requirement given by distribution team leader according to distribution plan.
Conduct monthly analysis of the required quantities of cards/Pins from donors.
Ensure e-cards are fully accounted for and any loss or damage is recorded and approved by the concerned authorities.
Ensure e-cards/Pins are kept in safe custody while in WV possession and proper method of issuance, receipt and return is followed.
Closely work with the designated person to ensure the distribution of commodities, cash, card or vouchers is done properly in compliance with WV Internal standards and donors requirements.
Compliance Activities Monitoring (Bekaa & South)
Facilitate monitoring activities of donors, including on-site monitoring, retailers’ monitoring and post distribution monitoring.
Work closely with Manager in monitoring the Cash activities need of the country and identify the opportunity to fill any gaps.
Undertake regular follow up visit to M&E findings and elaborate comprehensive reports allowing the team to address the field issues as they arise
Conduct close follow up on monitoring findings done by WV compliance team/ M&E and donors M&E teams and ensure the actions points are developed and acted upon within the agreed time limits.
Conduct random visits of the households after the redemption to ensure goods purchased at the shops are provided in sufficient quantity and quality as per receipts.
Coordination (Bekaa And South)
Participate in key humanitarian meetings, including networking with other humanitarian partners, donor and UN agencies.
Represent World Vision Lebanon in cash working group at field level while requested.
Coordinate with WFP and other program stakeholders (UNHCR) & donors related to program issues and matters directly affecting the stakeholders.
Coordinate with distribution assistance and distribution staff to provide any required support in proper implementation of the project.
Ensure regular communication (SMS/ Phone calls) is sent to beneficiaries, shops and municipalities while necessary.
KNOWLEDGE, SKILLS AND ABILITIES
Bachelor’s degree in a development-related field (Preferred: Finance, Accounting Business management etc.) or a Bachelor’s degree in another field with 1 year complimentary relief/development experience (Strongly preferred: field experience).
Relevant Experience in relief project implementation
Experience in project cycle management
1 year experience in local community and within an NGO context
Strong English and Arabic communication skills (oral and written)
Proven ability to develop and manage clear work plans
Proven ability to manage staff
Ability to manage data effectively
Ability to travel across the country regularly for training, assessment, regular monitoring and evaluation
Cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina
Ability to manage work life and work without supervision
Able to use a computer, with word-processing and spreadsheets, (e.g. Microsoft Office)
Understanding of internet and email
60%Field work; 40%Office work
See more at: https://careers.wvi.org/jobs/lebanon/supply-chain/field-officer-lcc/4283#sthash.B3vna89L.dpuf
How to apply:
All interested candidates need to visit the below website for further details regarding job requirements and major responsibilities:
https://careers.wvi.org/jobs/lebanon/supply-chain/field-officer-lcc/4283
Only applications received through this link will be considered.